Humans Being Resources, Inc


Administrative Assistant

$18-$24 / HOUR

Administrative Assistant

Office Assistant

(Financial Services Firm)

Our client’s Financial Wealth Management Firm located in the Saint Paul, MN area is looking to add a key employee to the Team. They are seeking a professional Administrative Assistant (Part-Time) / Office Assistant (Part-Time) who is ready to assist their already thriving company in their continued growth. They are looking for hard-working, detail-oriented employees with positive energy, who possess great people skills and have a “team player” mentality. If you want to join a Financial Advisor Team that has experience in the industry, is dedicated to supporting their clients & staff and has created a culture of success, this may be a good fit for you!


  • 2+ years of Administrative Support / Office Support experience in a professional office setting
  • 2+ years of Customer Relations experience (Receptionist, Client Service Representative, Etc.)
  • CRM Software / Database experience (Example: Smart Office, Salesforce, Redtail, Etc.)
  • Advanced Technology Skills and use of Microsoft Office (Word, Power Point, Excel, Etc.)


  • 1+ years of Financial Services Industry experience is a plus
  • Financial Planning Software experience (Example: E-Money, Etc.) is a plus
  • SIE Certification (Securities Industry Essentials) is a plus


  • Ability to prioritize multiple priorities and projects
  • Superb time-management abilities
  • Organization skills & attention to detail
  • Ability to thrive in a fast-paced, but fun office environment
  • Self-directed initiative and follow through
  • Ability to be adaptable as situations or business demands change
  • High level of confidence, perseverance and a desire to succeed in a goal-oriented environment
  • Excellent interpersonal, written, and verbal communication
  • Ability to closely follow office processes & policies related to office operations & client privacy
  • Willingness and desire to be part of a Team Environment and to learn through a mentoring relationship
  • Ability to adhere to complex Regulatory and Compliance requirements


  • $18 - $24 Per Hour (Average 20-25 Hours Per Week)
    *Based on applicable Experience / Qualifications*
  • Monday-Friday, Flexible Schedule & Great Work/Life Balance
  • Professional, Fun, Motivating Atmosphere

We want to see you reach your full potential! We are looking for hard-working candidates with a passion for customer care and who truly enjoy making a difference in people’s lives!

Presented by Humans Being Resources, Inc.

Thank you for your interest in our client’s Administrative Assistant (Part-Time) / Office Assistant (Part-Time) position in the Saint Paul, MN area. Humans Being Resources, Inc. is a Talent Acquisition and Personnel Solutions company. We are not a temp/staffing agency and at no point will you be applying for employment with our company. We assist our clients with their direct-hire, permanent-placement hiring needs. When being considered for this position you may be asked to participate in personality profiling, skills assessments and/or phone/video interviews. If you feel that you meet the requirements for this position, please submit your resume today !

Job Requirements


Creating a client-friendly culture of success and growth is at the heart of our client’s Financial Services business model. Prioritizing client needs and helping to create solutions is an important part of their culture and at the core of everything our Client does. As an Administrative Assistant (Part-Time) / Office Assistant (Part-Time) you will pursue this mission through the following responsibilities:

  • Initiate and track client paperwork effectively
  • Ensure inquires and issues are resolved to achieve service levels
  • Generate various daily, weekly, monthly and annual reports
  • Follow up on pending business with companies and clients
  • Greet clients in-person or by phone in a warm, friendly, welcoming manner
  • Ensure client business flow and communication expectations are met and superior service levels provided
  • Develop effective working relationships with Team Members to ultimately provide effective, high quality service for clients
  • Process applications and other various industry specific administrative tasks
  • Provide both pre/post Client Meeting Support for the Advisor Team
  • Provide thorough, high quality research, problem solving and issue resolution