Alion Science and Technology Corporation

OH, US

Project Coordinator - 35366

Alion Science and Techology is seeking a Project Coordinator to support operations at Wright Patterson AFB in Dayton, Ohio. The role would be under the direction of the program/project manager to help move projects towards completion by performing project and office administration tasks, which typically include arranging calendar, scheduling meetings, production and distribution of collateral, file management, data collection, report creation, proofreading, research, developing and maintaining project deliverables, and team collaboration.  Arranges logistics for meetings, conferences, training, and other project-related events. Organizes project committee meetings and prepares the necessary materials, including reports, presentations, agendas and other meeting collateral. Receives, screens, logs and routes correspondence, attaches necessary background information and maintains follow-up system for action and deadlines. Transcribes and records key decisions and action items resulting from meetings.

Job Duties:

  • Consolidate contractor project schedules in conjunction with facility schedules
  • Assist with the administrative distribution of key project milestones and dates
  • Coordinate with project managers to identify critical pathways for overlapping efforts
  • Utilizing internal project management systems, disseminate succinct information two relevant parties and assist in escort coordination
  • Collate and disseminate weekly progress updates following OAC meetings
  • Work with project management team on strategic pathways for identified high-risk efforts
  • Track and coordinate internal asset usage within project schedule to include spaces and personnel
  • Work with administrative team to communicate with individuals affected by major facility interruptions to include personal displacement and utility outages
  • Assistant project management team with preparing and reviewing project proposals, scopes of work, and requirements for new projects

Other duties:

  • Assist site safety officer with development and dissemination of site safety protocols
  • Occasionally assist with escort duties once clearance has been granted (primary focus shall be for special efforts, contractor visits, and after hrs needs)
  • Assist with the coordination of facility special events and all staff meetings

Expectations:

  • Become familiar with the scope of work and requirements for each project in which tasked to assist with coordination
  • Study and become familiar with facility layout and areas in which efforts are taking place
  • Utilize tools such as Microsoft Visio, Microsoft project, Microsoft word, and Microsoft excel to disseminate critical information in a readable way to varying audiences
  • Become familiar with OSHA Construction regulations, internal safety requirements, and contractor safety briefings

Qualifications:

  • High competency in Microsoft Office suite to include Microsoft Project and Microsoft Visio
  • Experience working with project coordination software such as Procore, Basecamp, and/or BIM 360
  • Possess exceptional communication and interpersonal skills
  • Possess strong organizational and multitasking skills with a passion for details
  • Experience with documentation management and dissemination
  • Ability to communicate a shared vision through written and visual means while being cognizant of the receiving parties ability to efficiently assimilate the information (know your audience)
  • Ability to obtain and maintain a Secret security clearance

Security Clearance: None